Are you ready to become a reliable partner in a KA2 project? If so, this KA2 Project Preparation post is for you. In the following sections, we will guide you step by step through everything your organisation needs to submit to support the coordinator in preparing a successful application. In conclusion, from your Partner Identification Form (PIF) to the Letter of Intent (LOI), each document plays a vital role. Besides, your timely and professional input can make a significant difference in how well the project is received. Ultimately, understanding what the coordinator expects from you will not only increase your chances of being included in the proposal. But also demonstrate your reliability as a partner from the very beginning. You can find similar posts like this here. Also, visit our sister organisation, Mevhibe Ateş Technology Foundation.
Here is the podcast on this
Lyrics and Songs
Intro
Are you ready to rise, take the call,
To be a reliable partner, give it your all?
In the world of Erasmus+, we unite,
KA2 projects, let’s shine bright.
Verse 1
It all starts with a Partner Identification Form (PIF),
Your organisation’s ID gives the gift.
Show your expertise, highlight the best,
Accuracy and goals will outshine the rest.
Past projects tell a story so bold,
Your team’s strength, let it unfold.
Step by step, we pave the way,
Tomorrow’s dreams start with today.
Chorus
Help the coordinator, help yourself,
Your quick response it’s true wealth.
From the Letter of Intent (LOI) to your role,
Each piece combined defines the goal.
Reliable partner, that’s who you’ll be,
From your passion to your PIF clarity.
KA2 projects, we rise as one,
Erasmus+ dreams have just begun.
Verse 2 for KA2 Project Preparation
Adapt your vision, align and grow,
Professional moves, let your expertise show.
Brief your team, bring them aboard,
Together, every challenge is explored.
Digital horizons, literacy’s art,
Choose the project that aligns with your heart.
Whether workshops or innovation schemes,
You’re the spark to ignite big dreams.
Chorus
Help the coordinator, help yourself,
Your quick response it’s true wealth.
From the Letter of Intent (LOI) to your role,
Each piece combined defines the goal.
Reliable partner, that’s who you’ll be,
From your passion to your PIF clarity.
KA2 projects, we rise as one,
Erasmus+ dreams have just begun.
Bridge for KA2 Project Preparation
Don’t leave it late, don’t hesitate,
Your swift action can seal your fate.
Each small task is a giant leap,
In the coordinator’s trust, you’ll reap.
With your expertise and your professional side,
KA2 projects are a journey to pride.
Together, let’s change the way we see,
United in hope, building legacy.
Chorus
Help the coordinator, help yourself,
Your quick response it’s true wealth.
From the Letter of Intent (LOI) to your role,
Each piece combined defines the goal.
Reliable partner, that’s who you’ll be,
From your passion to your PIF clarity.
KA2 projects, we rise as one,
Erasmus+ dreams have just begun.
Outro
So, are you ready to take this flight?
To forge connections, to ignite the light?
With Erasmus+ and a plan so true,
The future’s bright, and it starts with you.
Here is the link to the playlist
Partner Identification Form (PIF): Your Organisation’s ID
The PIF not only introduces your organisation to potential coordinators but also highlights your experience, areas of expertise, and overall capacity to participate in KA2 projects. Therefore, it plays a critical role in helping coordinators assess your suitability as a project partner.
How to Adapt Your PIF for KA2 Project Preparation
- Firstly, ensure accuracy and professionalism.
- Secondly, request the project structure from the coordinator.
- Thirdly, align your PIF content with the project’s goals.
- Finally, emphasise relevant past projects and expertise.
Present your organisation for the KA2 Project Preparation
In general, this section remains largely consistent across projects; however, minor adjustments may still be required. However, it’s crucial to;
Firstly, select key staff members relevant to the project topic. Secondly, include a brief description of each staff member’s expertise. After that, attach CVs for the selected staff. Finally, this complete package gives the coordinator confidence in your team’s capacity to deliver.
Activities for KA2 project preparation
In addition, your organisation’s past and current activities are essential to include. But don’t overload this section—focus on activities aligned with the project’s theme.
An example
If the project focuses on digital literacy, list your digital training workshops, not your unrelated art events.
Declaration of Honour for KA2 Project Preparation
In addition, the coordinator should sign the Declaration of Honour in the application form, since this step is required to finalise the submission.
Letter of Intent
LOI Requirements for KA2 Project Preparation
- Language
Must be in English (the international standard). - Letterhead
Use official letterhead paper. - Organisation Details
Include the names and addresses of both sender and receiver. - Introduction
Begin with “Dear Sir/Madam”. - Body
- Describe the sending organisation briefly.
- Mention current activities and mission.
- Commitment
Therefore, we would like to state that we intend to be your associated partner in your upcoming projects - Signature
- Signed by a legal representative.
- Include stamp, name, title, date, and place.
💡 Pro Tip: Although it may seem useful to tailor the LOI for one project, it is better to keep it general. As a result, you can reuse it for several project applications.
Final Tips for KA2 Project Preparation
In fact, your quick response and accurate documents can not only save the coordinator valuable time but also, as a result, secure your spot in the project.
Since coordinators often receive more offers than they need, even minor delays or incomplete documents can unfortunately lead to your organisation being excluded from the proposal. Therefore, responding quickly and thoroughly is essential to secure your spot in the project.
Demonstrating your reliability before the project starts is a strong signal of your performance during the project.
Check Your Learning
Q1.
According to the sources, who is authorised to sign the Letter of Intent (LOI)?
a) The project manager assigned to the proposal.
b) Any staff member participating in the project.
c) A legal representative of the organisation.
d) The head of the organisation’s international office.
Q2.
When adapting your Partner Identification Form (PIF), what is one of the initial steps you should take?
a) Request the project’s total budget from the coordinator.
b) Request the project structure from the coordinator.
c) Request a list of the other partners from the coordinator.
d) Request the project’s communication plan from the coordinator.
Q3.
In order to give a project coordinator confidence in your team’s ability, what specific action is therefore recommended for the ‘Present your organisation’ section of the PIF?
a) Therefore, provide an organisational chart that clearly shows all departments..
b) Include links to the social media profiles of all staff.
c) List the academic qualifications of the entire management team.
d) Select key staff relevant to the project, describe their expertise, and attach their CVs.
Q4.
So, what is the specified language requirement when submitting the Letter of Intent, and why does it matter?
a) Firstly, it can be in any official EU language.
b) Alternatively, it must be in the native language of the sending organisation.
c) However, it must be in English.
d) Finally, it should be translated into the coordinator’s native language
Q5.
So, what is the main reason why a prompt submission of documents is essential, and therefore crucial, for securing a spot in a project?
a) It is a formal requirement that carries financial penalties if missed.
b) It allows the coordinator to finish the application well before the deadline.
c) Coordinators often receive more offers than needed and may exclude those who cause delays.
d) A fast response automatically guarantees a leadership role for your organisation.
Answers are in the LinkedIn Post, here.
Conclusion: Help the Coordinator, Help Yourself
By providing your PIF, staff information, relevant activities, and a solid Letter of Intent promptly, you become a trustworthy partner. Don’t underestimate the importance of these “small tasks”—they often determine whether your organisation is included in the final proposal.
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